Home Services How It Works Pricing Security About Get Started

Simple, Performance-Based Pricing

We get paid when you get paid. One-time implementation fee, then a percentage of what we collect. No monthly minimums. No retainers. No surprises.

Performance-Based

We only earn ongoing fees on AR we actually collect. Zero collections = zero ongoing fees.

No Long-Term Lock-in

Month-to-month after implementation. Cancel anytime after the first 90 days.

Full Transparency

Monthly reporting on every dollar collected, every action taken, every fee charged.

Choose Your Tier

One-time fee to set up your AR management system, onboard your accounts, and build your custom collection strategy.

Tier 1
1–25 Active Accounts
$1,500
One-time implementation
AR portfolio assessment
Custom collection strategy
Account onboarding
Monthly reporting
Email + phone support
Get Started
Tier 3
76–150 Active Accounts
$6,500
One-time implementation
Everything in Tier 2
Weekly strategy reviews
Customer credit analysis
Dispute management
Executive dashboard access
Get Started
Tier 4
150+ Active Accounts
$10,000
One-time implementation
Everything in Tier 3
Enterprise AR consulting
Custom integration support
On-site kickoff meeting
SLA guarantee
Contact Us

Performance Fees — Only on What We Collect

8%
First 50% Collected
On the first half of your existing AR portfolio we recover
12%
Second 50% Collected
Higher rate reflects increased collection difficulty on older accounts
10%
New Past-Due AR
On newly assigned accounts that fall into collections during service
The HeartWest Promise: If we don't collect, you don't pay ongoing fees. Period. Our implementation fee covers setup — after that, it's pure performance.

See What HeartWest Could Mean for Your Business

Adjust the sliders to match your situation and see a conservative estimate of your potential return.

Your Business Numbers

Drag the sliders to match your current situation. We use a conservative 28% improvement estimate.

Current AR Portfolio $250K
$10K$2M
Average Days Outstanding 45 days
20 days180 days
Monthly New AR Generated $50K
$5K/mo$500K/mo

* Estimates based on average client results (28% improvement). Actual results vary. This is a conservative estimate — many clients see 35-40% improvement.

Your Estimated Results

Capital Freed from Existing AR $70K
Days Faster Collections 13 days faster
Annual Cash Flow Benefit $238K
Estimated HeartWest Fees $27K
Net Annual Benefit $211K
Return on Investment 781%
Get My Free Assessment

Common Questions About Pricing

You pay zero ongoing fees that month. Our performance fees are only charged when we successfully collect AR on your behalf. The implementation fee covers our setup work — after that, we only earn on results. This keeps our incentives perfectly aligned with yours.
Yes. After the first 90 days (which gives us time to implement your strategy and show results), you can cancel with 30 days' written notice. We'll hand off all account information, documentation, and collections history. No penalties, no clawbacks.
No monthly minimums. No retainers. No "management fees" on top of collection percentages. Your implementation fee is your only fixed cost. Everything else is pure performance — we earn when you get paid.
At onboarding, we total your existing AR portfolio value. The first 50% of that total that we collect is charged at 8%. The remaining 50% (typically older, harder-to-collect accounts) is charged at 12%. New past-due accounts added during service are charged at 10% regardless of age. You receive a monthly statement showing exactly how each dollar is categorized.
Implementation covers: full AR portfolio audit and categorization, customer payment history analysis, custom collection strategy development, account onboarding and data entry, client portal setup, first reporting cycle, and a strategy kickoff call. For Tier 4, this also includes an on-site kickoff meeting.
This is our #1 concern for every client. We specialize in Midwest business relationships — where your customer today is your customer for 20 years. Our approach is firm and professional, never aggressive or threatening. We always represent your company professionally. Many clients tell us their customer relationships actually improve because expectations become clearer.

Ready to Put Your AR to Work?

Start with a free consultation. We'll review your AR, recommend the right tier, and show you exactly what results you can expect before you commit to anything.

Schedule Free Consultation